Travel & Expense Coordinator Jobs in USA 2024 – Apply Now

FlightSafety International is the world’s leading professional aviation training corporation and supplier of flight simulators, visual systems, and displays to the military, government, and commercial sectors. The organization trains pilots, technicians, and other aviation professionals from 167 countries and independent territories.

FlightSafety conducts award-winning maintenance training and operates the world’s largest fleet of advanced full-flight simulators at Learning Centers and training locations in the United States, Canada, France, and the United Kingdom.

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Details of Travel & Expense Coordinator Jobs in USA:

Benefits of Travel & Expense Coordinator Jobs in USA:

• Skill Development: These positions assist in the cultivation and reinforcement of critical skills, including communication, organizational efficiency, data analysis, and financial management. In a variety of administrative and financial positions, proficiency in travel ticketing platforms and expense reporting software is highly advantageous.
• Exposure to Corporate Travel Management: The position of Travel & Expense Coordinator offers valuable insights into corporate travel policies, budget management, and vendor negotiations, which can be advantageous for a career in finance, operations, or event planning.
• High Demand: The demand for experienced coordinators who can efficiently manage travel logistics and expenses is consistent, as more companies have a global or national footprint, providing strong job security.
• Networking Opportunities: Coordinators frequently engage with employees from various departments, such as executives, finance teams, and external vendors. This interaction has the potential to broaden your professional network and provide you with opportunities for advancement within the organization.
• Problem-Solving Experience: You will hone your crisis management and problem-solving skills by addressing unforeseen circumstances, such as last-minute travel alterations or expense discrepancies.
• Potential for Advancement: In large organizations that prioritize career development, beginning as a Travel & Expense Coordinator can result in advancement to more senior roles in finance, corporate operations, or procurement.
• Work-Life Balance: In contrast to certain other positions in the travel industry, these positions are often offered regular business hours by many companies, which contributes to a better work-life balance.
• Competitive Compensation and Benefits: These positions frequently offer a competitive compensation package and comprehensive benefits, such as health insurance, retirement plans, paid time off, and travel discounts or perks.
• Expense Management Systems: You will acquire a comprehensive understanding of the industry-standard software and platforms that are employed for expense monitoring. This knowledge is beneficial for a variety of administrative or finance positions.
• Opportunities for Process Improvement: Companies place a high value on coordinators who can recommend enhancements to expense policies and travel procedures, which enables you to directly influence operational efficiency and cost savings.

Purpose of Position:

• Acquires travel and hotel accommodations, as well as vehicle rentals, for both guests and employees.
• The following responsibilities are performed: the acquisition of ticket itineraries and the compilation of transaction reports.

Tasks and Responsibilities:

• Confirms the availability of travel and lodging accommodations and the associated rates.Conducts research and reviews airline fares to ensure that the most favorable price is obtained by the requested travel dates and times.
• Submits requests for airline reservations to the travel company. Confirms the final travel schedule and receives proposed itineraries.
• Creates a passenger travel booklet that includes a copy of the itinerary, written confirmations of lodging and car rental, and other relevant information. Answers inquiries regarding routes, fares, accommodations, and other travel issues, as well as maintains a current directory of hotels, lodgings, and vendors.
• Evaluates routine transportation invoices and generate and submits reports to the organization.
• Audits expense reports.
• Maintains an accurate record of deposits and withdrawals and oversees petty cash.
• As requested by management, compiles and submits a report.
• Maintains travel profiles for travelers.
• Prepares and types claim forms for refunds and adjustments, as well as reports of processed transactions.
• Practice and demonstrate professional and courteous conduct when engaging with both internal and external customers.
• Engage in cooperative behavior, contribute to problem-solving, communicate ideas and suggestions, encourage other employees and departments, and share a commitment to shared objectives.
• Responsible for the security of FSI materials, projects, and business information, as well as the control and distribution of documents and/or apparatus subject to export control restrictions, concerning the methods and techniques employed in the production and usage of FSI products.
• Responsible for the precision and comprehensiveness of duties that have been delegated.
• Capable of adhering to a work schedule that includes regular and punctual attendance.
• Capacity to operate securely and vigilantly at all times.

Minimum Education:

• Certificate in Business or Administrative Assistant

Minimum Experience:

• A minimum of two years of relevant experience and/or training, or an equivalent combination of education and experience.

Knowledge, Skills, Abilities

• Skills and knowledge of software: Microsoft Office, Word, Excel, and the Internet. EQUIPMENT KNOWLEDGE AND SKILLS The list includes basic office equipment, ten essential items, and personal computers. LANGUAGE SKILLS: The individual demonstrates proficiency in English through both written and spoken communication, and is capable of interpreting and reading documents. Capable of composing routine correspondence and reports: I possess the ability to communicate effectively with groups of consumers or employees of an organization.
• MATHEMATICAL SKILLS: skills in the addition, subtraction, multiplication, and division of all units of measure, utilizing whole numbers, common fractions, and decimals. ABILITY TO REASON: Intermediate Skills: Capable of utilizing common sense understanding to execute instructions provided in written, oral, or diagram form; Capable of resolving issues involving multiple concrete variables in standardized scenarios.

Physical Demands and Work Environment:

• The work environment and physical demands that have been described are indicative of the conditions that must be met and/or encountered by an employee in order to effectively execute the essential functions of this position.
• To facilitate the performance of essential functions, reasonable accommodations may be implemented for individuals with disabilities.
• The employee is frequently required to sit, use their hands to finger, handle, or feel, and speak or hear while fulfilling the responsibilities of this position.
• The employee is frequently required to stand and reach with their hands and limbs.
• Occasionally, the employee must walk.
• The employee is required to occasionally lift and/or transport a maximum of 10 pounds.
• The decibel level in the work environment is typically moderate.

FlightSafety is an Equal Opportunity Employer/Veteran/Disabled. We will consider all qualified applicants for employment without regard to their national origin, disability, sex, sexual orientation, gender identity, race, color, or religion.

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